Privacy policy

Who we are

Weerdy is owned by Weerd Brands Group B.V., Simondsstraat 7, 8281 CE Genemuiden, the Netherlands. Chamber of Commerce (KvK) number 99203634.

Contact: via Report a problem in the app (My profile › Report a problem).

Who decides what happens to your data

Do you work for a company that uses Weerdy? Then that company, your employer, is responsible for your data in Weerdy. In the law this is called the controller. Your employer decides what goes into Weerdy and who sees what.

Weerdy is the processor. We store and process your data only for your employer, under the agreements we have made with them. We do not use it for ourselves, we sell nothing and we show no ads.

For a few things we are responsible ourselves: the details of the companies that are our customers (such as the contact person), and requests you send through this website.

Which data

• About you: name, email address, mobile number, job title, language, profile photo, and your birthday if you fill it in yourself.
• About your work: projects, tasks, photos, chat and voice messages, hours, planning, materials and notifications.
• HR matters, if your employer keeps them in Weerdy: leave, absence, certificates and contracts. Sickness is only stored as a type of hours, never with a reason or diagnosis.
• Location: only with a photo as proof or with a signature, and only if you allow it on your phone.
• Signing in: email address, name and your sessions (device and IP address).
• Technical: error messages in logs, with your account number. Error reports at Sentry, without name, email address or IP address. What you send with Report a problem (your text, the screen, your device, the app version and possibly a screenshot). A subscription for notifications on your phone, if you turn them on.

We only use cookies that are needed to sign in. No cookies for ads or tracking. We measure how fast pages load and which screens are used, without cookies, without storing anything on your device and without names. If Do Not Track is on in your browser, we do not measure this.

What for

• To make the app work for your employer: planning, ticking off tasks, working together in chat, booking hours, building records and quotes.
• If your employer turns it on: AI help (summaries, translation, sorting photos, answering questions) and speech to text. This is only done for the app; the services do not train AI with it.
• To solve problems and keep the app secure.

Why your employer may use your data (the legal basis) is in your employer's privacy policy.

Where your data is stored

For each service we choose the best solution, with a data processing agreement. If a service in the European Union (EU) is just as good, we choose the EU. These services process data for us:

• SupabaseEU (Ireland)The database and the files: everything in the app. Also the background tasks.
• VercelEU (Dublin); logs and speed measurements possibly outside the EUThe app itself. Stores nothing, except logs with error messages (1 day at most).
• ClerkUnited StatesSigning in: email address, name and sessions. The transfer is covered by the EU-US Data Privacy Framework.
• OpenAIUnited StatesSpeech to text: the recording, without name or project. Only if your employer turns on Speech to text. OpenAI does not keep the recording and does not train with it.
• Amazon Web Services (Bedrock, with Claude)EUAI help: the question and what is needed for the answer. Not stored, and not used for training.
• SentryEU (Frankfurt)Error reports: what went wrong, on which screen, with which browser and version. Without name, email address, IP address or what you entered.
• PostHogEU (Frankfurt)Which screens are used, anonymously: without name, account or IP address, and without cookies. Not if Do Not Track is on.
• Push services of Apple, Google and MozillaUnited States or worldwideOnly if you turn on notifications on your phone: a short, encrypted notification (who, where, what), for 6 hours at most. Never message text, amounts, hours or sickness. Your phone or browser chooses the service.

If we add a service, we put it on this list first.

How long we keep data

• As long as your employer uses Weerdy, your data stays, until your employer deletes it.
• If your employer cancels Weerdy, they have 90 days to download everything. After that we delete all data and files of that company.
• Sickness: at the latest 2 years after your contract ends, "sick" becomes "absent". The hours stay for the payroll, without the type.
• Who asked which question in the knowledge base: 90 days.
• Notifications in the app: 12 months.
• Background tasks: 30 days after they finish, or 90 days if they failed.
• Spoken materials that nobody checked: 30 days.
• Speaking an assignment, extra work or a checklist: we only keep the text, not the recording. Voice messages in the chat are the message itself and stay.
• We do not keep a conversation with the AI assistant or a photo sent with Ask AI.
• An invitation to the app expires after 14 days. A link to a file works for 1 hour at most.
• Logs: 7 days at most. Backups: 7 days at most; what we delete stays in a backup until then.
• Sign-in data at Clerk: as long as your account exists.
• A request to delete your account (in the app or through this website): until it has been handled, and after that for 12 months, so we can show that it was done. Then we delete it.

Your rights

You may see your data, have it corrected and have it deleted. You may also object, ask us to use less of your data, and take your data with you.

Because your employer is responsible, the quickest way is to ask your employer. They can do a lot themselves in Weerdy, and we help them.

• You change your name and mobile number yourself: My profile › Account and sign-in.
• Delete your account: in the app via My profile › Delete account, or via the Delete account page. Within one month you hear from us what has been deleted, as the GDPR requires. If a request is complex, this may take 2 months longer; we then let you know within that first month. By law your employer must keep some data, such as hours for the payroll.
• Can't sort it out? Contact us. You may also file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Delete account

Contact

Weerd Brands Group B.V., via Report a problem in the app (My profile › Report a problem).

Changes

If this policy changes, we put the new date at the top of this page.